How Can I Document Workplace Harassment?

At Olivier & Schreiber PC, we understand that any kind of workplace harassment is a weighty issue that can negatively impact both your professional and personal well-being. Whether it involves inappropriate comments or a physical invasion of privacy, it is essential to document such incidents so you can take legal action if necessary. But how do you properly record and gather this evidence? 

Ways to Document Workplace Harassment: 

1. Keep detailed records of incidents. 
2. Gather any witness contact information. 
3. Collect supporting documentation, such as emails or text messages. 

What Is Harassment in the Workplace?

Understanding what can constitute harassment is the first step. Workplace harassment includes blatant sexual harassment and assault, as well as actions such as:

• Verbal Abuse: Insults, jokes, stereotyping, or inappropriate comments. 
• Physical Actions: Non-consensual touching or obscene gestures. 
• Visual or Written Material: Sharing offensive images or messages. 

Regardless of how it manifests, harassment can create a hostile work environment, as both the direct targets and any witnesses are affected by such behavior.

How to Document Workplace Harassment

1. Keep Detailed Notes

Start by recording every instance of harassment as soon as it happens. Write down pertinent identifying information, such as:

• The time and date of each incident. 
• A detailed description of what occurred, including exact words or actions. 
• The location of the incident. 
• Names of anyone involved or present. 

Keeping a record ensures that your account remains as accurate as possible. Detailed logs such as these can strengthen your claim by demonstrating a pattern of harassment over time.

2. Gather Witness Information

If anyone witnessed an incident of harassment, ask them for their contact details. Witnesses may be willing to support your case by confirming any events they saw or heard.

3. Collect Documentary Evidence

Save and secure any digital evidence that supports your case. Examples of this include:

• Emails or messages containing inappropriate language or requests. 
• Photos or screenshots of offensive materials. 
• Records of reports made to HR (such as emails or complaint forms) and their response or lack thereof. 
• Employee handbook sections outlining company policies on harassment. 

If applicable, also collect healthcare records that document any emotional distress, anxiety, or other consequences of the harassment you have experienced, as well as any associated medical expenses or doctor’s notes.

You Are Not in This Alone

Documenting workplace harassment is one of the most important actions you can take to protect your rights. Harassment cases often come down to the quality and quantity of evidence provided. Thorough documentation, then, can help establish legitimacy and prevent your case from being dismissed as hearsay. By gathering all relevant records as early as possible and keeping them in a secure place, you can maintain evidence to build a compelling case and make sure your voice is heard.

If you are unsure how to proceed, the experienced team at Olivier & Schreiber PC can help. Our sexual harassment attorneys are committed to advocating for employees who face these difficult circumstances and holding workplaces accountable. Contact us today to learn how we can support you.